Supplier terms

Terms & conditions of purchase

1. Interpretation

1.1 Definitions. In these Conditions, the following definitions apply:

  • Business Day: a day (other than a Saturday, Sunday or public holiday) when banks in London are open for business
  • Conditions: the terms and conditions set out in this document as amended from time to time in accordance with clause 12.6
  • Contract: the contract between the Customer and the Supplier for the sale and purchase of the Goods in accordance with these Conditions
  • Customer: Everest Limited and any of its subsidiaries as defined in the Companies Act 2006, including any divisions or businesses comprising any of the aforesaid
  • Goods: the goods (or any part of them) set out in the Order
  • Order: the Customer's order for the Goods, as set out in the Customer's written acceptance of the Supplier's quotation, or in the Customer's purchase order, as the case may be
  • Specification: any specification for the Goods, (including any related plans and drawings), that is agreed in writing by the Customer and the Supplier, or made known to the Supplier by the Customer
  • Supplier: the person or firm from which the Customer purchases the Goods

1.2 Interpretation:

  • A person includes a natural person, corporate or unincorporated body (whether or not having separate legal personality)
  • A reference to a party includes its personal representatives, successors or permitted assigns
  • A reference to a statute or statutory provision is a reference to such statute or provision as amended or re-enacted. A reference to a statute or statutory provision includes any subordinate legislation made under that statute or statutory provision, as amended or re-enacted
  • A reference to writing or written includes faxes and e-mails
2. Basis of contract

2.1 These Conditions apply to the Contract to the exclusion of any other terms that the Supplier seeks to impose or incorporate, or which would otherwise be implied by trade, custom, practice or course of dealing.

2.2 The Order constitutes an offer by the Customer to purchase the Goods in accordance with these Conditions.

2.3 The Order shall be deemed to be accepted on the earlier of:

  • The Supplier issuing a written or verbal acceptance of the Order
  • The Supplier doing any act consistent with fulfilling the Order, at which point the Contract shall come into existence

2.4 The Supplier waives any right it might otherwise have to rely on any term endorsed upon, delivered with, contained or incorporated into any documents of the Supplier that is inconsistent with these Conditions.

3. The goods

3.1 The Supplier shall ensure that the Goods, shall:

  • Correspond with their description and any applicable Specification
  • Be of satisfactory quality (within the meaning of the Sale of Goods Act 1979, as amended) and fit for any purpose held out by the Supplier either generally or specifically to the Customer or made known to the Supplier by the Customer expressly or by implication, and in this respect the Customer relies upon the Supplier's skill and judgement
  • Where applicable, be free from defects in design, material and workmanship and remain so for 10 years after delivery has taken place (as referred to in clause 4.3) or the Supplier’s or original manufacturer’s warranty, whichever period is greater
  • Comply with all applicable statutory and regulatory requirements relating to the manufacture, labelling, packaging, storage, handling and delivery of the Goods

3.2 The Supplier shall ensure that at all times it has and maintains all the licences, permissions, authorisations, consents and permits that it needs to carry out its obligations under the Contract.

3.3 The Customer shall have the right to inspect and test the Goods at any time before delivery.

3.4 If following such inspection or testing the Customer considers that the Goods do not conform or are unlikely to conform with the Supplier's undertakings at clause 3.1 or any of them, the Customer shall inform the Supplier and the Supplier shall immediately take at its own expense such remedial action as is necessary to ensure conformation.

3.5 Notwithstanding any such inspection or testing, the Supplier shall remain fully responsible for the Goods and any such inspection or testing shall not reduce or otherwise affect the Supplier's obligations under the Contract, and the Customer shall have the right to conduct further inspections and tests after the Supplier has carried out its remedial actions.

4. Delivery

4.1 The Supplier shall ensure that:

  • The Goods are properly packed and secured in such manner as to enable them to reach their destination in good condition
  • Each delivery of the Goods is accompanied by a delivery note which shows the date of the Order, the Order number (if any), the type and quantity of the Goods (including the code number of the Goods, where applicable), special storage instructions (if any) and, if the Goods are being delivered by instalments, the outstanding balance of Goods remaining to be delivered
  • If the Supplier requires the Customer to return any packaging material to the Supplier, that fact is clearly stated on the delivery note. Any such packaging material shall be returned to the Supplier at the cost of the Supplier

4.2 The Supplier shall deliver the Goods:

  • On the date specified in the Order, or, if no such date is specified, within 28 days of the date of the Order
  • To the Customer's premises as specified by the Customer or such other location as is set out in the Order, or as instructed by the Customer prior to delivery (Delivery Location)
  • During the Customer's normal business hours, or otherwise as instructed by the Customer

4.3 Delivery of the Goods shall be completed on the completion of safe unloading the Goods in good condition at the Delivery Location, save that where requested by the Customer, the Supplier will install the Goods at the Delivery Location and perform such tests as are necessary to demonstrate to the Company’s satisfaction that the Goods comply with its requirements, in which case delivery shall be completed at the time that the Customer confirms the same to the Supplier (any such confirmation to be entirely without prejudice to the Customer’s rights under clauses 3 or 5).

4.4 If the Supplier delivers less or more than the quantity of Goods ordered, the Customer may at its option reject the Goods and any rejected Goods shall be returnable at the Supplier's risk and expense. If the Supplier delivers more or less than the quantity of Goods ordered, and the Customer at its option accepts the delivery, a pro rata adjustment shall be made to the invoice for the Goods.

4.5 The Supplier shall not deliver the Goods in instalments without the Customer's prior written consent. Where it is agreed that the Goods are to be delivered by instalments, they may be invoiced and paid for separately. However, failure by the Supplier to deliver any one instalment on time or at all or any defect in an instalment shall entitle the Customer to the remedies set out in clause 5.

5. Remedies

5.1 If the Goods are not delivered on the date they are due as referred to in clause 4.2(a), time being strictly of the essence, or do not comply with the undertakings set out in clause 3.1, then, without limiting any of its other rights or remedies, the Customer shall have the right to any one or more of the following remedies, whether or not it has accepted the Goods:

  • Terminate the Contract
  • Reject the Goods (in whole or in part) and return them to the Supplier at the Supplier's own risk and expense
  • Require the Supplier to repair or replace the rejected Goods, or to provide a full refund of the price of the rejected Goods (if paid)
  • Refuse to accept any subsequent delivery of the Goods which the Supplier attempts to make
  • Recover from the Supplier any costs incurred by the Customer in obtaining substitute goods from a third party
  • Claim damages for any other costs, loss or expenses, howsoever arising, incurred by the Customer which are in any way attributable to the Supplier's failure to carry out its obligations under the Contract

5.2 These Conditions shall apply to any repaired or replacement Goods supplied by the Supplier.

5.3 The Supplier shall keep the Customer indemnified and held harmless in full against all claims, demands, liabilities, costs, expenses, damages and losses (whether direct or indirect, consequential, or otherwise), including any interest, penalties, fines and legal and other professional fees and expenses awarded against or incurred or paid by the Customer, as a result of or in connection with:

  • Any breach, negligent performance or failure or delay in performance of the Contract
  • Any claim made against the Customer for actual or alleged infringement of a third party's intellectual property rights arising out of, or in connection with, the supply or use of the Goods
  • Any claim made against the Customer by a third party arising out of, or in connection with, the supply of the Goods
  • Any claim made against the Customer by a third party for death, personal injury or damage to property arising out of, or in connection with, defects in Goods. This clause 5.3 shall survive termination of the Contract

5.4 The Customer's rights and remedies under these Conditions are in addition to its rights and remedies implied by statute and common law.

6. Title and risk

Title and risk in the Goods shall pass to the Customer on completion of delivery.

7. Price and payment

7.1 The price of the Goods shall be the price set out in the Order, or, if no price is quoted, the price set out in the Supplier's published price list in force as at the date the Contract came into existence.

7.2 Unless specifically agreed otherwise, the price of the Goods includes all amounts in respect of value added tax (VAT) and the costs of packaging, insurance and carriage of the Goods. No extra charges shall be effective unless agreed in writing and signed by the Customer.

7.3 The Supplier may invoice the Customer for the Goods on or at any time after the completion of delivery. The Customer will be under an obligation to use reasonable endeavours to pay such invoice within 60 days of the end of the month in which delivery took place. Unless the Customer otherwise agrees in writing payment will be made by direct bank transfer to the bank account nominated in writing by the Supplier.

7.4 The Customer may, without limiting any other rights or remedies it may have, set off any amount owed to it by the Supplier against any amounts payable by it to the Supplier under the Contract.

8. Customer property and intellectual property

8.1 The Supplier acknowledges that all materials, equipment and tools, drawings, specifications, and data supplied by the Customer to the Supplier (Customer Materials) and all rights in the Customer Materials are and shall remain the exclusive property of the Customer. The Supplier shall keep the Customer Materials in safe custody at its own risk, maintain them in good condition until returned to the Customer, and not dispose of or use the same other than in accordance with the Customer's written instructions or authorisation.

8.2 The Supplier assigns to the Customer with full title guarantee and free from any third party rights all intellectual property rights subsisting in or relating to any calculations, designs or information, conceived, developed or produced by the Supplier for the Customer pursuant to or in respect of the Contract and the Supplier shall, promptly at the Customer's request, do (or procure to be done) all such further acts and things and the execution of all such other documents as the Customer may from time to time require for the purpose of securing for the Customer the full benefit of the Contract, including all rights, title and interest in and to the above-mentioned intellectual property rights.

9. Insurance

During the term of the Contract and for a period of ten years (or the Supplier’s or original manufacturer’s warranty, whichever period is greater) thereafter, the Supplier shall maintain in force, with a reputable insurance company, professional indemnity insurance, product liability insurance and public liability insurance to cover such heads of liability as may arise under or in connection with the Contract, and shall, on the Customer's request, produce both the insurance certificate giving details of cover and the receipt for the current year's premium in respect of each insurance.

10. Confidential information and advertising

10.1 The Supplier shall keep in strict confidence all technical or commercial know-how, specifications, inventions, processes or initiatives which are disclosed by the Customer, its employees, agents or subcontractors, and any other confidential information concerning its business, its products or its services which the Supplier may obtain. The Supplier shall only disclose such confidential information to those of its employees, agents or subcontractors who need to know the same for the purpose of discharging its obligations under the Contract, and shall ensure that such employees, agents or subcontractors shall keep such information confidential.

10.2 The Supplier will not without first obtaining the Customer’s prior written consent in any way whatsoever advertise or publicise its association with the Customer and/or the fact that it is supplying goods to the Customer.

11. Termination

11.1 The Customer may terminate the Contract in whole or in part at any time before delivery with immediate effect by giving the Supplier written notice, whereupon the Supplier shall discontinue all work on the Contract. The Customer shall pay the Supplier fair and reasonable compensation for work-in-progress at the time of termination, but such compensation shall not include loss of anticipated profits or any consequential loss.

11.2 The Customer may terminate the Contract with immediate effect by giving written notice to the Supplier if the Supplier becomes subject to any of the following events:

  • The Supplier suspends, or threatens to suspend, payment of its debts, or is unable to pay its debts as they fall due or admits inability to pay its debts, or (being a company) is deemed unable to pay its debts within the meaning of section 123 of the Insolvency Act 1986, or (being an individual) is deemed either unable to pay its debts or as having no reasonable prospect of so doing, in either case, within the meaning of section 268 of the Insolvency Act 1986, or (being a partnership) has any partner to whom any of the foregoing apply
  • The Supplier commences negotiations with all or any class of its creditors with a view to rescheduling any of its debts, or makes a proposal for or enters into any compromise or arrangement with its creditors
  • (Being a company) a petition is filed, a notice is given, a resolution is passed, or an order is made, for or in connection with the winding up of the Supplier
  • (Being an individual) the Supplier is the subject of a bankruptcy petition or order
  • A creditor or encumbrancer of the Supplier attaches or takes possession of, or a distress, execution, sequestration or other such process is levied or enforced on or sued against, the whole or any part of its assets and such attachment or process is not discharged within 14 days
  • (Being a company) an application is made to court, or an order is made, for the appointment of an administrator or if a notice of intention to appoint an administrator is given or if an administrator is appointed over the Supplier
  • (Being a company) a floating charge holder over the Supplier's assets has become entitled to appoint or has appointed an administrative receiver
  • A person becomes entitled to appoint a receiver over the Supplier's assets or a receiver is appointed over the Supplier's assets
  • The Supplier suspends, or threatens to suspend, or ceases or threatens to cease to carry on, all or substantially the whole of its business
  • The Supplier's financial position deteriorates to such an extent that in the Customer's opinion the Supplier's capability to adequately fulfil its obligations under the Contract has been placed in jeopardy
  • (Being an individual) the Supplier dies or, by reason of illness or incapacity (whether mental or physical), is incapable of managing his or her own affairs or becomes a patient under any mental health legislation

11.3 Termination of the Contract, however arising, shall not affect any of the parties' rights and remedies that have accrued as at termination. Clauses which expressly or by implication survive termination of the Contract shall continue in full force and effect.

12. General

12.1 Assignment and subcontracting. (a) The Customer may at any time assign, transfer, charge, subcontract or deal in any other manner with any or all of its rights or obligations under the Contract. (b) The Supplier may not assign, transfer, charge, subcontract or deal in any other manner with any or all of its rights or obligations under the Contract without the Customer's prior written consent.

12.2 Notices.

  • Any notice or other communication given to a party under or in connection with the Contract shall be in writing, addressed to that party at its registered office (if it is a company) or its principal place of business (in any other case) or such other address as that party may have specified to the other party in writing in accordance with this clause, and shall be sent by pre-paid first class post or recorded delivery or fax
  • A notice or other communication shall be deemed to have been received at 9.00 am on the second Business Day after posting, or, if sent by fax, one Business Day after transmission
  • The provisions of this clause shall not apply to the service of any proceedings or other documents in any legal action

12.3 Severance.

  • If any court or competent authority finds that any provision of the Contract (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision shall, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of the Contract shall not be affected
  • If any invalid, unenforceable or illegal provision of the Contract would be valid, enforceable and legal if some part of it were deleted, the provision shall apply with the minimum modification necessary to make it legal, valid and enforceable

12.4 Waiver. A waiver of any right or remedy under the Contract is only effective if given in writing and shall not be deemed a waiver of any subsequent breach or default. No failure or delay by a party to exercise any right or remedy provided under the Contract or by law shall constitute a waiver of that or any other right or remedy, nor shall it preclude or restrict the further exercise of that or any other right or remedy. No single or partial exercise of such right or remedy shall preclude or restrict the further exercise of that or any other right or remedy.

12.5 Third party rights. A person who is not a party to the Contract shall not have any rights under or in connection with it.

12.6 Variation. Except as set out in these Conditions, any variation to the Contract, including the introduction of any additional terms and conditions, shall only be binding when agreed in writing and signed by a duly authorised representative of the Customer.

12.7 Governing law and jurisdiction. The Contract, and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims), shall be governed by, and construed in accordance with, English law, and the parties irrevocably submit to the exclusive jurisdiction of the courts of England and Wales.